Ravenshaw University PhD Admission Notification 2022-23

Ravenshaw University PhD Admission Notification 2022-23. Doctoral research programmes shall be conducted for awarding the Degrees of Doctor of Philosophy (Ph.D.) in various departments of the University.

The Ph.D. degree shall be awarded to a student on the basis of an  original Research work incorporated in a Thesis (for Ph.D.) recommended by a board of examiners and successfully defended in an open viva-voce Examination.

A Thesis shall demonstrate a student’s capability of doing scholarly work. Results of research embodied in a Thesis shall be a contribution to the existing knowledge either by a discovery of new facts or theories or discovery of some new relations between facts already known, or a critical survey of facts leading to some new interpretations or development of new techniques.

Botany

The seats are declared before admission depending on the vacancies available with the supervisors. The University holds an entrance test every year around May and the qualified candidates are called for an interview. Final selection of the candidates is done based on their performance in entrance and interview. Candidates having GATE/ NET/INSPIRE fellowships etc. are exempted from the written component of the entrance test.

Chemistry

The seats are declared before admission depending on the vacancies available with the supervisors. The department holds an entrance test every year around May and the qualified candidates are called for an interview. Final selection of the candidates is done based on their performance in entrance and interview. GATE/ NET qualified candidates can apply anytime throughout the year. They are exempted from the entrance test.  

Economics

The seats are declared before admission depending on the vacancies available with the supervisors. The department holds an entrance test every year around May and the qualified candidates are called for an interview. Final selection of the candidates is done based on their performance in entrance and interview. UGC-NET qualified candidates can apply anytime throughout the year. They are exempted from the entrance test. 

English

The seats are declared before admission depending on the vacancies available with the supervisors. The department holds an entrance test every year around May and the qualified candidates are called for an interview. Final selection of the candidates is done based on their performance in entrance and interview. UGC NET and M.Phil candidates are exempted from the Entrance Examination.

The seats are declared before admission depending on the vacancies available with the supervisors.

Geology

The seats are declared before admission depending on the vacancies available with the supervisors.

Hindi

The seats are declared before admission depending on the vacancies available with the supervisors. The department holds an entrance test every year around May and the qualified candidates are called for an interview. Final selection of the candidates is done based on their performance in entrance and interview. NET qualified candidates are exempted from the entrance test.

History

The seats are declared before admission depending on the vacancies available with the supervisors. The department holds an entrance test every year around May and the qualified candidates are called for an interview. Final selection of the candidates is done based on their performance in entrance and interview. GATE/ NET qualified candidates can apply anytime throughout the year. They are exempted from the entrance test.  

Mathematics

The seats are declared before admission depending on the vacancies available with the supervisors. The department holds an entrance test every year around May and the qualified candidates are called for an interview. Final selection of the candidates is done based on their performance in entrance and interview. GATE/ NET qualified candidates can apply anytime throughout the year. They are exempted from the entrance test. 

Statistics

The seats are declared before admission depending on the vacancies available with the supervisors. The department holds an entrance test every year around May and the qualified candidates are called for an interview. Final selection of the candidates is done based on their performance in entrance and interview. GATE/ NET qualified candidates can apply anytime throughout the year. They are exempted from the entrance test. 

Philosophy

  • Total no of Seats:  Based on Availability

Physics

The seats are declared before admission depending on the vacancies available with the supervisors. The University holds an entrance test every year around May and the qualified candidates are called for an interview. Final selection of the candidates is done based on their performance in entrance and interview. GATE/ NET qualified candidates can apply anytime throughout the year. They are exempted from the entrance test. 

Psychology

The seats are declared before admission depending on the vacancies available with the supervisors. The department holds an entrance test every year around May and the qualified candidates are called for an interview. Final selection of the candidates is done based on their performance in entrance and interview. UGC NET and M.Phil candidates are exempted from the Entrance Examination.

Sanskrit

PG degree in relevant discipline (minimum 55%) or M.Phil. in related stream from any recognized university gives eligibility to apply. Those who have cleared UGC NET / SLET / completed M.Phil may be granted exemption from the entrance examination.

Sociology

The seats are declared before admission depending on the vacancies available with the supervisors. The department holds an entrance test every year around May and the qualified candidates are called for an interview. Final selection of the candidates is done based on their performance in entrance and interview. NET qualified candidates are exempted from the entrance test.

Zoology

The seats are declared before admission depending on the vacancies available with the supervisors. The department holds an entrance test every year around May and the qualified candidates are called for an interview. Final selection of the candidates is done based on their performance in entrance and interview. NET-JRF/INSPIRE/National Fellowship qualified candidates can apply anytime throughout the year. They are exempted from the entrance test.

ELIGIBILITY CRITERIA FOR ADMISSION TO THE Ph.D. PROGRAMME

Candidates for admission to the Ph.D. programme shall have the eligibility as per the ‘Ravenshaw University Ph.D. Degree Regulations, 2022’ (Refer Annexure-I: Ravenshaw University Ph.D. Degree Regulations, 2022).

DATES FOR RESEARCH ELIGIBILITY TEST (RET)

Ph.D. entrance examinations – Research Eligibility Test (RET) – 2022 will be conducted latest by 30th October 2022. Exact schedule (Date and Time) will be intimated through the website.

  • SYLLABUS FOR ENTRANCE EXAMINATION

The syllabus for Ph.D. Entrance Examination will be the same as prescribed for Post Graduate syllabus of Ravenshaw University in the respective subject.

  • DETAILS OF RET – 2022
    • Examination Date: Latest by 30th October 2022.
    • Exact Schedule of Entrance Examinations will be pub ished in the university website.
    • Examination Venue: Ravenshaw University, Cuttack, Odisha.
  1. Application Fee: Rs.1500/-.

GUIDELINES FOR RET – 2022

  • There will be one entrance examination (RET-2022) for Ph.D. programme.
  • Candidates desirous of applying for more than one Ph.D. course are required to fill separate online application form with requisite application fee for each subject after fulfilling the eligibility criteria. The candidates have to appear for the RET-2022 separately for each subject to fulfil the eligibility condition.His/her rank will be notified in both the programmes and viva-voce will be conducted separately for both the programmes.
  • The candidates must report at least one hour before the commencement of examination.
  • The written entrance test of RET-2022 will be of 2 hours duration consisting of MCQs of 100 marks. The questions of the Entrance Test, as far as practicable, shall consist of 50% from research methodology and 50% from the subject concerned.
  • There will be no negative marking.
  • Candidates are advised to take a printout of the admit card after the registration of application form and successful payment of the application fees.
  • The candidates must bring the Admit Card with them to the Examination Hall.
  • Candidates must carry with them at least one Identity Proof (Voter ID Card/ Aadhaar/ Driving License/ any other Government recognized Identity proof) to appear in the examinations.
  • Regarding details of ‘eligibility criteria’ and ‘procedure for admission’ into Ph.D. programmes applicants are advised to refer clause ‘3’ and ‘6’ of ‘Ravenshaw University Ph.D. Degree Regulations, 2022’ (Annexure -I).

SUBJECTS AND SEAT OFFERED FOR Ph.D. PROGRAMME

The University offers Ph.D. programmefor the academic session 2022-23.

The details of number of seats (tentative) department wise is given below.

Sl.No.SubjectTotal Seats (Tentative)
1.Botany08
2.Chemistry08
3.Commerce08
4.Commerce (Management)03
   
5.Computer Science02
6.Education05
7.English10
8.Economics07
9.Geology08
10.Geography13
11.Hindi04
12.HistoryNIL
13.Mathematics03
14.OdiaNIL
15.Philosophy08
16.Physics03
17.Political Science08
18.PsychologyNIL
19.Sanskrit01
20.Sociology06
21.Statistics06
22.Zoology06
 Total117

N.B. 1: These vacancies for Ph.D. program are likely to be revised based on vacant seats during the time of admission against (a) total submission of thesis under the respective recognised guide/supervisor and (b) seats available under the respective new faculties likely to be approved as guide/supervisor as per norms/guidelines.

N.B. 2: The seats will be filled up as per the criteria of reservation of seats for SC/ST/PH and other categories as per rule.

  1. REQUIREMENT FOR ATTENDANCE IN CLASSES

Minimum of seventy five percent (75%) attendance is essential for appearing in the Coursework examination. In exceptional cases of medical ground, for students allowed by the department to conduct dissertations at other institutions and absence for representing the University at various events, a relaxation of 15% in attendance

may be considered. In no case any compromise in attendance shall be entertained.

FEE STRUCTURE FOR Ph.D. PROGRAMME

Time of paymentFees in Rupees
Admission Fee10,000/-
End of 1st Semester / Coursework5,000/-
Second Year10,000/-
Third Year10,000/-
Total35,000/-

INSTRUCTIONS FOR FILLING UP APPLICATION FORM

The applicants should have a valid email ID before applying for admission into Ph.D. programmes.The applicants should keep ready a scanned copy of a passport size photograph and scanned copy of signature (all in .jpg / .JPEG file format) before filling up the online application form.

Candidates seeking admission into different Ph.D.programmes of the University should follow the following steps for successful submission of application.

The online application must be submitted as per the dates notified on the University website.

STEP 1 Registration and Deposit of Application Fee of Rs 1500/-

  • Online registration form is available in the Ravenshaw University Website www.ravenshawuniversity.ac.inat the link “ADMISSION-2022”.
    • Applicants are required to fill all the entries in the online registration form before pressing the submit button.

STEP 2 Filling of Online Application Form

  • Online application form is available in the Ravenshaw University Website i.e.

www.ravenshawuniversity.ac.in at the link “ADMISSION-2022”.

  • Applicants are required to fill all the entries in the online application form before pressing the submit button.

STEP 3 Submission of Documents (Hard Copy) During Interview

  • One copy of the submitted application form along with 3 copies of research proposal (within 2000 words) will be submitted at the time of interview.

N.B.:

  • The candidate will be liable for any wrong information provided by them in the filled in application form, which may lead to the cancellation of his/her application/ admission for the programme.
  • All information related to the admission into the Ph.D. programme will be notified in the university website and no separate intimation will be send to the candidate by post. Therefore, candidates are advised to visit the university website regularly.

PUBLICATION OF MERIT LIST

The Merit List of the written examinations as well as Provisional Merit List for admission into the Ph.D. programmeshall be published on the University website (www.ravenshawuniversity.ac.in). NO SEPARATE INTIMATION SHALL BE ISSUED BY POST FOR ATTENDING INTERVIEW AS WELL AS COUNSELLING FOR ADMISSION.

RESIDENTIAL FACILITY

Limited numbers of hostel seats maybe available for outstation candidates for a maximum period of three years.

  1. LIST OF DOCUMENTS TO BE SUBMITTED DURING INTERVIEW
    1. Aadhaar Card (mandatory)
    1. Print out of the application form (printed application form after online submission) with a recent passport size photograph affixed on it.
    1. Self-attested photocopies of Mark sheets and Certificates of the HSC / 10th, +2 / 12th,Degree / +3 andP.G. or equivalent examinations.
  • Where the marks of all semesters / years are not reflected in a single mark sheet, candidates are required to submit all mark sheets (individual semester / annual).
    • Document in support of exemption claim from written examinations and self- attested photocopy of the said document.
    • Three copies of research proposal (within 2000 words)
  1. DOCUMENTS TO BE PRODUCED AT THE TIME OF ADMISSION
    1. Aadhaar Card (mandatory)
    1. All original certificates and documents in support of qualifications (such as certificates and mark sheets), conduct and College Leaving Certificate;
    1. Blood Group Certificate;
    1. Four recentstamp size colourphotographs;
    1. Proof of payment of admission fees and other fees as intimated by the university office.
    1. All the students who are admitted are requested to fill-up the anti-ragging undertaking form at www.antiragging.in or www.amanmovement.org positively and submit the proof of it in the office of the Head/Coordinator of the respective department;

N. B.

  • Candidates working in any organization has to produce NOC from the employer.
  • If a selected candidate fails to submit the documents and admission fees etc. on the specified date, the claim for admission shall be forfeited. No extension of time will be allowed in any case.
  1. GENERAL RULES FOR Ph.D.
    1. The RET-2022 will be held in Ravenshaw University, Cuttack.
    1. Once paid, the application fees shall in no case be refunded.
    1. Any visually challenged candidate can avail of the services of a writer in the written examination of RET-2022.The maximum qualification of a writer is 10+2+3. He/she should not have attained the above-mentioned qualification more than one year prior to the RET-2022.The interested visually challenged candidates should contact the Chairperson, Admission Committee-2022 one week before the commencement of the examination to fulfill the formalities for the assignment of a writer.
    1. E-admit cards will be issued to the candidates provisionally. The candidates shall be appearingin the examinations at their own risk and responsibility subject to final confirmation of their eligibility at the time of admission.
    1. The candidates shall be admitted to the examinations only on the production of the e-admit card at the examination venue.
    1. The candidates shall be required to answer the questions only on the answer- sheets provided for that purpose, as per the rules/ norms stated in the respective answer sheets.
    1. The use of programmable calculator is not allowed in the examination.
    1. The candidates are not permitted to carry any telecommunication equipment such as pager, cellular phone, wireless set, etc. inside the examination hall. Anybody in possession of such equipment(s) will make her/him liable for expulsion.
    1. Any person who impersonates a candidate shall be disqualified from appearing in any university examination for a period of five years including this test
    1. Thecenter superintendent/observer/any other authorized university officer/official shall be competent to expel a candidate from the examination center if the situation so warrants.
    1. No candidate shall be permitted to leave the examination hall/room before the expiry of the time allowed for the examination.
    1. There shall be no re-evaluation/re-checking/re-assessment of answer sheets. Request for seeing the question booklet/evaluated answer sheets/answer books by the candidates shall not be entertained. The evaluation once done by the university shall be taken as absolutely final.
  • If it is found that a candidate has knowingly or willfully concealed or suppressed any information/ fact which renders him/her ineligible to take the RET-2022, his/her result of the test and as also enrolment to Ph.D., if granted, shall stand cancelled. He/ she shall have no claim, whatsoever, against the university. The case, if necessary, shall be reported to the police for any further necessary action in the matter.
    • If a dispute or controversy of any kind arises before, during, or after conduct of the RET-2022, the decision of the Admission Committee 2022, Ravenshaw University, Cuttack, in all such cases, shall be final.
    • All the admitted students are requested to fill-up the anti-ragging undertaking form at www.antiragging.in or www.amanmovement.org positively and submit the proof of it in the office of the Head/Coordinator of the respective department.
  1. Ph.D. REGULATION OF THE UNIVERSITY

The Ph.D. programme for the session 2022-23 will be governed by the ‘Ravenshaw University Ph.D. Degree Regulations, 2022’. Any typographic error, mistakes detected in this prospectus will be finally interpreted as per the above said regulation (Ravenshaw University Ph.D. Degree Regulations, 2022).

  1. INTERPRETATION OF RULES

The decision of the Admission Committee, with regard to anything not covered in this prospectus or has given rise to dispute in interpretation of any rule shall be final and binding.

RAVENSHAW UNIVERSITY, CUTTACK REGULATIONS FOR THE DEGREE OF DOCTOR OF PHILOSOPHY (2022-2023)

1.  Short title, Application and Commencement

  1. These Regulations may be called as Ravenshaw University Ph.D. Degree Regulations, 2022.
  1. They shall come into force from the Academic session 2022-23.

2.  Preamble

  • Doctoral research programmes shall be conducted for awarding the Degrees of Doctor of Philosophy (Ph.D.) in all the departments of the University.
    • The Ph.D. degree shall be awarded to a student on the basis of an original Research work incorporated in a thesis, recommended by a board of examiners and successfully defended in an open viva-voce Examination.
  • A Thesis shall demonstrate a student’s capability of doing scholarly work.

Results of research embodied in a thesis shall be a contribution to the existing knowledge either by a discovery of new facts or theories or discovery of some new relations between facts already known, or a critical survey of facts leading to some new interpretations or development of new techniques.

3.  Eligibility criteria

  • Eligibility criteria for admission to the Ph.D. programme:

Candidates for admission to the Ph.D. programme shall have

  • Master’s Degree holders in the concerned / allied subject and satisfying the criteria Stipulated under Clause 3.1 above.
    • Candidates who have cleared the M.Phil. course work with at least 55% marks in aggregate or its equivalent grade ‘B’ in the UGC 7-point scale (or an equivalent grade in a point scale wherever grading system is followed) and successfully completing the M.Phil. degree. A relaxation of 5% of marks, from 55% to 50%, or an equivalent relaxation of grade may be allowed for those belonging to SC/ST differently-abled and other categories of candidates and as per the decision of the Academic Council from time to time.
    • A candidate whose M.Phil. dissertation has been evaluated and the viva-voce is pending may be admitted provisionally to the Ph.D. programme if found suitable in the admission interview, provided she/he submits a copy of M.Phil. completion Certificate when awarded later.
  • Candidates possessing a Degree, which is considered equivalent to M.Phil. Degree of an Indian Institution, from a Foreign Educational Institution accredited by an Assessment and Accreditation agency which is approved, recognized or authorized by an authority, established or incorporated under a law in its home country or any other statutory authority in that country for the purpose of assessing, accrediting or assuring quality and standards of educational Institutions, shall be eligible for admission to Ph.D. programme.

4.  Duration of the Programme

  • Ph.D. is a full time programme, shall be for a minimum duration of three years, from the date of admission to the programme including coursework and a maximum period of six years.
    • No extension beyond six years will be allowed, except the cases listed in 4.3.
    • The women candidates and Persons with Disability (more than 40%) is allowed a relaxation of two years for Ph.D. in the maximum duration. In addition, the women candidates will be provided Maternity Leave/Child Care Leave once in the entire duration of Ph.D. for up to 240 days.

5.  Procedure for Application

  • The University shall:
    • decide, on an annual basis, the number of Ph.D. scholars to be admitted depending on the number of available Research Supervisors and requisite academic and laboratory facilities;
    • notify the details of admission procedure in the University website and through advertisement           in      appropriate                             media                    the         number             of                             seats                     for          admission, subject/discipline-wise distribution of available seats, criteria for admission, procedure for admission, and all other relevant information.
    • adhere to the State-level reservation policy. In case suitable candidates are not available from a particular category, the seat will be filled up by the candidates from the general category.

6.  Procedure for admission

  • The University shall admit Ph.D. students through a two stage process i.e

Research Eligibility Test (RET), consisting of a written test and an admission interview.

The minimum qualifying marks for the both written test followed by admission interview shall be 50%, separately. A relaxation of 5 % of marks (from 50% to 45%) shall be allowed for the candidates belonging to SC/ST/OBC(Non-Creamy layers)/Differently-abled category in the entrance examination conducted by the Universities.

The syllabus of the Entrance Test, as far as practicable, shall consist of 50% from research methodology and 50%from the subject concerned.

For selection of candidates, a weightage of 70% to the written test and 30% to the performance in the in the admission interview shall be given. In case of candidates of exempted category, as mention in 6.2(ii) and (iii), the selection will be based on their performance in the interview only.

  • In order to be called for the admission interview, an applicant must fulfil any one of the following conditions:
    • Successful clearance of the written part of RET scoring at least 50% marks. A relaxation of 5 % of marks (from 50% to 45%) shall be allowed for the candidates belonging to SC/ST/ OBC(Non-Creamy layers)/Differently-abled category in the entrance examination conducted by the Universities.
    • Qualification of any of the following examinations: NET/JRF (conducted by the UGC/CSIR/DET/ other national testing agencies with eligibility for research), GATE or INSPIRE Fellowship, Maulana Azad Fellowship, UGC National Fellowship for SC, ST and OBC candidates, and/or such other research fellowships awarded by the state and the central funding agencies. The students availing Institutional fellowship as per guide lines from the organisation covered under MoU with Ravenshaw University are also exempted from the written test.
    • Possession of an M.Phil. Degree from any University recognized by the UGC.
    • Foreign nationals desiring to get admission into Ph.D. programmes are exempted from the above conditions. Their application shall be examined by the Department Research Committee (DRC) on the concerned subject on a case by case basis.
    • A candidate will also be eligible for admission to Ph.D. in any subject/ allied/ multi- Disciplinary /inter-disciplinary subject other than the subject at the Master’s Degree level, but only after the approval by the concerned DRC.
    • The admission interview/viva-voce for Ph.D. will be conducted by a duly        constituted DRC of the respective department.
    • Applications received from candidates, who have completed coursework elsewhere, shall be placed before the concerned DRC for determination of equivalence of courses as per the UGC guidelines. In case the DRC allows exemption from coursework, the DRC shall select a supervisor and constitute the RAC for the candidate and allow the candidate for admission, provided the candidate is considered suitable for admission to the Ph.D. programme. The candidate has to present the synopsis of the Ph.D. proposal before the RAC constituted for him/her within a period of six months from the date of admission.
  • Allocation of Research Supervisor: Eligibility Criteria
  • Any regular Professor of the University/equivalent Scientist of a Government Institution approved by the University for research and academic collaboration through MOU with at least five research publications in refereed journals.
    • Any regular Associate/Assistant Professor of the University/an equivalent Scientist of a Government Institution approved by the University for research and academic collaboration through MOU with at least two research publications in refereed journals shall be recognized as Research Supervisor.
    • When a co-supervisor is selected from another Institution, he/she has to give an Undertaking on the number of scholars currently under his/her supervision.
    • In case of topics which are of inter-disciplinary nature where the DRC concerned feels that the expertise in the Department has to be supplemented from outside, the DRC may appoint a Research Supervisor from the Department itself, who shall be known as the Research Supervisor, and a Co-Supervisor from outside the Department/Institution on such terms and conditions as may be specified and agreed upon by the consenting Institutions. The eligibility criteria for such co-supervisors shall be as mentioned in clause

7.1. only one co-supervisor is allowed for a candidate.

  • A Professor or a Scientist of equivalent rank of a Government Institution under MoU at any given point of time can guide upto Eight (8) Ph.D. scholars. An Associate Professor or a Scientist of a equivalent rank of Government Institution can guide up to maximum of six (6) Ph.D. scholars. Similarly an Assistant Professor or a Scientist of equivalent rank of an Institution under MoU can guide up to a maximum of four (4) Ph.D. scholars.
    • The allocation of Research Supervisor for a research scholar shall be decided by the DRC concerned depending on the number of scholars per Research Supervisor, the available specialization among the Supervisors and research interests of the scholars as indicated by them at the time of interview/viva voce. In case of a first time supervisor, the DRC will ensure that she/he fulfils the conditions mentioned in 7.1 above.
    • In case of relocation of a Ph.D. woman scholar due to marriage or otherwise, the research data shall be allowed to be transferred to the University to which the scholar intends to relocate provided the relocation is consented by both the Universities, the original guide and the new guide of the scholars and all the other conditions in these regulations are followed in letter and spirit and the research work does not pertain to the project secured by the University/Supervisor from any funding agency. The scholar will however give due credit to the parent guide and the University for the part of research already done.
  • The faculty (Contractual) appointed through open advertisement adopting all procedures and guidelines and teaching for more than five years continuously in the respective departments, can guide Ph.D. students subject to approval of respective DRC for meeting all other requirement to supervise Ph.D. students.

8.  Role of Supervisor A supervisor shall

  • Regularly supervise the research work of the candidate;
    • convene the RAC once in every six months to assess the research progress of the Candidate and certify the half-yearly progress report to be submitted by the candidate to the Controller of Examinations;
    • recommend for a change of title of a thesis on the basis of an application of the Candidate to the RAC, and after approval, submit the same to the Controller of Examinations, through Head of the Department with reasons.
  • may, if such a need arises, inform the Controller of Examinations of inability to supervise a particular registered candidate giving reasons thereof and recommended by the RAC.

The COE will then place the matter before the DRC for allocation of another supervisor to the candidate and reconstitute the RAC.

9.  Course Work

Credit Requirements, number, duration, syllabus, minimum standards for completion, etc. The credit assigned to the Ph.D. course work shall be of 12 credits distributed in:

  • Four papers. 1. Four credits (carrying 100 marks) shall be assigned to one course on

„Research Methodology‟ which could cover areas such as quantitative methods, computer applications, research ethics, etc. 2. Four credits (carrying 100 marks) shall be assigned to one course on advanced level courses in the subject concerned; 3. Two credits (carrying 50 marks) shall be assigned to one course on „Research and Publication Ethics‟ and 4. A review of published research in the relevant field (two credits; 50 marks) is to be submitted and presented by the candidate before the Research Advisory Committee.

  • The Board of Studies of the Department where the scholar pursues his/her research shall design/upgrade the course(s) from time to time and get them approved in the Academic Council.
    • All the candidates admitted to the Ph.D. programmes shall be required to Complete the course work prescribed by the Department during the first semester.
    • Candidates already holding M. Phil. degree from Ravenshaw University as per clause no.

9.1 and admitted to the Ph.D. programme, may be exempted by the Department from the Ph.D. course work provided that the equivalence of the Ph.D. coursework with their M.Phil.Course is mentioned in their certificates/mark sheets. Such candidates need to present their synopsis before the respective RAC within six months from the date of their admission to the Ph.D. Programme. All other candidates admitted to the Ph.D. programme shall be required to complete the Ph.D. course work as prescribed by the Department.

  • Grades in the course work, including research methodology courses, shall be finalized after a combined assessment by the Research Advisory Committee and the Department and the final grades shall be communicated to the University for Issue of the mark sheet. The examination and evaluation of the performance of the candidates during the course work will be done internally within the department. However, the candidates will have to enrol themselves for appearing the examination of the course work.
    • A Ph.D. scholar has to obtain a minimum of 55% of marks or its equivalent grade in the UGC 7-point scale (or an equivalent grade/CGPA in a point scale) in aggregate in the course work in order to be eligible to continue in the programme and submit the dissertation/thesis.
  • A Ph. D. scholar is expected to successfully complete the course work in one semester, after which s/he becomes eligible to present the synopsis of research work. In case scholar fails to appear or secure less than 50% marks in any paper and 55 % marks in aggregate, s/he can have one more chance to appear/improve in the said semester of the next academic year. A candidate admitted to Ph. D. programme can continue her/his research work and present the synopsis before the respective RAC within six months after successful completion of the course work. If s/he fails to clear the course work in two successive attempts, s/he shall be removed from the rolls. Similarly if a candidate admitted to Ph. D. programme does not present the synopsis before the respective RAC within six months after successful completion of the course work, s/he shall be removed from the rolls. There will be no readmission in case of Ph. D. programmes.

9.8 The Ph.D. students after completion of their course work, need to participate in the teaching activities of their respective department for one year. The certificate will be issue for their teaching assistance.

9.9. The research scholars availing NET/GATE/INSPIRE/RGNF/UGC/Moulana Azad Fellowship/UGC National Fellowship/Biju Patnaik Fellowship and such any other Fellowship shall be engaged in academic activities of respective departments in accordance with the terms and conditions of the funding agencies.

10.  Departmental Research Committee (DRC) and its functions

  1. There shall be a Departmental Research Committee (DRC) consisting of: i) Chairman, Board of Studies of the concerned subject (Chairman) ii)Head of the Department (Convenor) iii) two faculty members of the department on seniority-cum-rotation basis, iv) one faculty member belonging to SC/ST/Women category if such representation is not already there in (i)-(iii) and vi) one subject expert from outside the University nominated by the Vice-Chancellor. If a faculty belonging to SC/ST/Women category is not available in the department, a faculty from an allied discipline shall be nominated to the committee. The DRC shall be appointed by the Vice Chancellor on the recommendation of Chairperson, PG Council for a period of four years. This committee shall have the following responsibilities:
    1. To select the candidates for admission to Ph. D. programmes;
    1. To allocate Supervisor and Co-supervisor for guiding the research of the candidate;
    1. To constitute the RAC for the Ph.D. candidates admitted to the programmes.
    1. To examine and approve the eligibility of supervisors and co-supervisors for guiding research in the University.
    1. To examine and decide on the matters referred to DRC by the RAC.
    1. Ordinarily no change of supervisor of a scholar is permitted. However, in exceptional cases, the DRC shall consider requests of candidates for change of supervisors or co- supervisors, with the consent or recommendation of supervisors and approval of the RAC. In exceptional cases, request of candidates for change of supervisors or co- supervisors without their consent will be considered on the merit of the case. The scholar shall explain the reason and submit the evidence, if any, to justify his/her case. The DRC shall examine the application of the scholar and allow the change of  Supervisor/Co- supervisor after recording the reason thereof. In any case, no change of supervisor shall be permitted after the third year of enrolment into Ph. D. programmes.
    1. The DRC shall perform any other duty assigned by the Vice Chancellor.

11.  Research Advisory Committee (RAC) and its functions:

  1. There shall be a Research Advisory Committee (RAC), for Ph.D. scholar. The committee shall consist of i) The Research Supervisor (Chairman and convenor), ii) the Co- supervisor (if any), iii) a faculty member of the department or an allied department with expertise in the subject area of the candidate. In case there is no Co-supervisor, two faculties with expertise in the subject shall be nominated to RAC. The constitution of the committee shall be made by the DRC in consultation with the supervisor and shall be placed before the Chairperson, PG Council for approval. In case of collaborative research of a candidate with the Institution approved by the University through signing of MOU, the constitution of RAC shall be as per the terms and conditions of MOU.

The RAC shall have the following responsibilities:

  1. To review the research proposal and finalize the topic of research;
    1. To guide the research scholar to develop the study design and methodology of research
    1. To periodically review and assist in the progress of the research work of the research scholar.

11.2 The RAC shall consider and recommend for a minor change of topic and title of research, if found necessary and genuine, at the request of a candidate with approval and recommendation of the supervisor, while the research is in progress. The Controller of Examinations will be intimated, if there is any such change. However, a major change in the topic will require further defence of the synopsis.

  1. A research scholar shall appear before the RAC once in six months to make a Presentation of the progress of his/her works for evaluation and further guidance. The detailed proceedings of the RAC shall be recorded. The six-monthly progress report shall be submitted by the RAC to the University with a copy to the research scholar.
    1. In case the progress of the research scholar is unsatisfactory, the RAC shall record the reasons for the same and suggest corrective measures. If the research scholar fails to implement these corrective measures, the RAC may recommend to the University with specific reasons, recorded in the proceedings of the RAC meeting, for cancellation of the registration of the research scholar.

12.  Submission and defence of research synopsis

  1. After successful completion of course work or after justifying exemption from course work, candidates pursuing Ph.D. course need to apply in the prescribed format for defence of the research synopsis for confirmation of provisional registration. Candidates will then present the synopsis of the proposal in the respective RAC. Successful candidates will receive a confirmation of their registration number.
  1. The synopsis of the Ph. D. Work must contain the following: (1) Introduction, (2) Review of Literature, (3) Objectives or Hypotheses, (4) Methodology, (5) Design or Chapter (6) Gaps in the knowledge, (7) Expected outcome and social relevance, (7) References. The format of the synopsis application shall be same as appended with this regulation.

13.  Role of the candidate and Submission of the thesis

  1. Any Ph.D. candidate whose registration has been confirmed can submit the thesis on completion of three years from the date of admission and at least two years after the presentation of the research synopsis.
    1. Candidates registered for Ph.D. are required to stay at the place of research as regular students for a minimum period of three years, from the date of registration.
    1. Candidates will be required to show continuous progress during the entire period of registration, to be demonstrated by semester wise presentation of the progress before the RAC and submission of the same in a prescribed format. The half yearly progress reports shall be presented before RAC between 1 and 31 July for even semesters, and 1 and 31 January for odd semesters.
    1. A candidate registered for Ph.D. is required to publish at least one research paper, published in a refereed journal bearing an International Standard Serial Number (ISSN), based on the findings of the thesis and make two paper presentations in conferences/seminars before the submission of the dissertation/thesis for adjudication, and produce evidence for the same in the form of presentation certificates and/or reprints.In addition the candidate shall have to satisfy all other conditions outlined in this regulation for submission of the thesis.
    1. In case of Ph.D. five copies (six, if there is a co-supervisor) of the thesis need to be submitted in soft bound form (not spiral binding) along with a soft copy of the same in PDF format in USB Drive. The thesis shall be submitted along with the following:
      1. Original letter including renewal letter(s) of Ph.D. registration/admission.
      1. Six copies of the abstract (within 1,500-2,000 words) soft bound (not spiral or stick binding) along with a soft copy of the same in PDF format in USB Drive.
      1. A certificate from the Supervisor of the similarity test of the thesis by software approved by the University. The level of similarity must be ≤ 10% checked by the UGC recommended anti-plagiarism policy.
      1. An authorization to the University to submit a soft copy of the thesis to the UGC within a period of 30 days, after award of the degree, for hosting the same in INFLIBNET accessible to all Institutions / Universities.
      1. A declaration from the student that the work carried out in the thesis is original, is not plagiarized, and is consistent with the approved proposal, and also that no part of the thesis has been submitted to any other universities or Institutions for any degree or diploma.
  1. A certificate from the research supervisor attesting the originality of the work, vouching that there is no plagiarism and that the work has not been submitted for the award of any other degree/diploma of Ravenshaw University or to any other Institution.
    1. A certificate from the Head of the Department indicating that the research work has Been conducted by the scholar in the department and/or at the place as approved by the University and that a pre-submission seminar has been presented by the scholar before the RAC.
    1. Proof of deposit of prescribed fee for submission of the thesis.

14.  Evaluation and Assessment Methods, minimum standards/credits for award of the degree, etc.:

  1. The overall minimum credit requirement, including credit for the course work, for the award of PhD. degree shall be 12 credits.
    1. Upon satisfactory completion of course work (12 credits), and obtaining the marks/grade prescribed in 9.7 above, as the case may be, the Ph.D. scholar shall be required to undertake research work and produce a draft dissertation/thesis.
    1. Prior to the submission of the dissertation/thesis, the scholar shall make a presentation in the department before the RAC, which shall also be open to all faculty members and other research scholars. The feedback and comments obtained from them shall be suitably incorporated into the draft dissertation/thesis in consultation with the Research Advisory Committee. The candidate shall be required to submit the thesis within 3 months after the pre-submission presentation.
    1. For evaluation of Ph.D. thesis a supervisor shall submit a panel of at least eight (8) examiners drawn from outside the State of Odisha (except for the subject of Odia) mentioning their research experiences, areas of specialization and detailed contact address, which must include e-mail and telephone nos. (office, residence, mobile) which will be placed in the Board of Studies (BOS) of the concerned subject for approval. In no case, more than one examiner shall be from the same University/Institution. The BOS may modify the list submitted by the supervisor if it feels necessary by citing the reason thereof. The panel of examiners may be submitted any time after two years from the date of admission of Ph.D. candidate. Once approved the panel will remain valid for two years and may be renewed, if requested by the supervisor.
  1. The Ph.D. thesis submitted by a research scholar shall be evaluated by his/her

Research Supervisor (and co-supervisor, if any) and at least two external examiners. The VIVA-VOCE examination, based among other things, on the critiques given in the evaluation report, shall be conducted by the Research Supervisor (as chairman), one of the two external examiners, and at least one member of the DRC and shall be open to be attended by Members of the Research Advisory Committee, all faculty members of the department, other research scholars and other interested experts/researchers.

  1. The examiners for evaluation of the dissertation/thesis shall be selected by the Vice Chancellor from among the names approved by the BOS. In case all the external examiners turn down the request to conduct viva-voce, after evaluation of the thesis, the vice chancellor may appoint an expert in the subject to be the member of viva-voce board in lieu of the external examiner.
    1. The public VIVA-VOCE of the research scholar to defend the dissertation/thesis shall

be conducted only if the evaluation report(s) of the external examiner(s) on the dissertation/thesis is/are satisfactory and include a specific recommendation for conducting the VIVA-VOCE examination. If the evaluation report of the external examiner in case of M.Phil.dissertation, or one of the evaluation reports of the external examiner in case of Ph.D. thesis, is not satisfactory and does not recommend VIVA-VOCE, the University shall send the dissertation/ thesis to another external examiner out of the approved panel of examiners and the VIVA-VOCE examination shall be held only if the report of the latest examiner is satisfactory. If the report of the latest examiner is also unsatisfactory, the dissertation/ thesis shall be rejected and the research scholar shall be declared ineligible for the award of the degree.

  1. If the degree is awarded, fulfilling all above mentioned criteria as per the Regulation, the University shall certify that the Degree has been awarded in accordance with the provisions of the University Grants Commission (Minimum Standards and Procedure for Award of Ph.D. Degree), Regulations 2016, and the Controller of Examinations will issue a certificate accordingly.

15.  Language of the Thesis

In case of a language subject, a candidate shall be required to write the thesis in the same language or in English, while in all other subjects the thesis will be written in English.

16.  Layout of the Thesis

A Thesis shall be soft bound and typed in Times New Roman font, size 12, 1.5 line spacing on both sides of the paper, preferably with one inch margin on all sides. Tables, appendices, references etc., can be of single line spacing. Once recommended for the

award of the degree by the viva-voce committee, the candidate shall have to deposit a hard bound copy of the thesis to the University library after incorporating all the corrections recommended by the examiners evaluating the thesis. All notes and references are to be put in the end of the thesis.

17.  Fee structure

Fee structure shall be decided by the Academic Council from time to time.

18.  Decision of pending cases

  1. All pending cases shall be decided as per the provisions of Regulation, applicable on the date of registration, without implementing changed rules retrospectively.
    1. A candidate, however, can submit an application for consideration of registration under the present Regulation. Such applications shall be considered by the DRC and will be effective after approval by the DRC.
    1. A candidate permitted registration under this Regulation, shall fulfil all criteria laid down in the Regulation.

19.  Cancellation of the enrolment and registration

  1. In case a candidate is found to have knowingly or wilfully concealed or suppressed any information and facts which render candidature ineligible, the enrolment to Ph.D., if already granted, shall stand cancelled. The concerned candidate shall have no claim whatsoever, against the University.
    1. Registration of a candidate, who fails to abide by the provisions laid down in this Regulation, will be automatically cancelled without any notice.

20.  Functions of University Research Committee (URC)

The University Research Committee shall be constituted by the Vice Chancellor and approved by the Syndicate. It shall consist of the Vice-Chancellor as Chairperson, and six other members, drawn from different Departments. The Controller of Examinations shall be the Convenor of the URC. The functions of the URC shall be:

  • To decide the cases of adverse reports, or where there is lack of unanimous recommendation by the examiners, or in cases unresolved because of doubts or disputes;
  • To interpret and give effect to the Regulations regarding Ph.D. Degree;
  • To deal with complaints made by Ph.D. Scholars and Supervisor(s);
  • To deal with such other matters as may be brought before it for consideration by the Vice Chancellor, CoE, or any member of the URC or DRC.

21.  Depository with INFLIBNET:

  • Following the successful completion of the evaluation process and before the

announcement of the award of the Ph.D. degree(s), the candidate shall submit an electronic copy of the Ph. D. thesis and an authorization to the University, for uploading the same to the INFLIBNET, so as to make it accessible to all Institutions/Colleges.

21.2 Prior to the actual award of the degree, the University shall issue a provisional

Certificate to the effect that the Degree has been awarded in accordance with the provisions of the UGC Regulations, 2016.The certificate shall contain the date on which the Degree is awarded.

  • Any other matter not covered in prospectus of the regulation of Ph.D.is to be governed by the UGC, Regulations 2016 and its further amendment.

FORMAT FOR SUBMISSION OF Ph.D. SYNOPSIS

To be filled by the candidate

  1. Name of the candidate (In capital letters)
  2. Regd. No.
  3. Date of admission to the course
  4. Date of completion of course work (enclose course completion certificate)
  5. Name of the supervisor and co-supervisor (if any)
  6. Title of the synopsis

Certified that the information given above are true to the best of knowledge.

APPENDIX-I

To be filled in by the supervisor

  1. Name
  2. Designation
  3. Area of specialization

Signature of the candidate

  • No. of M. Phil/Ph. D. scholars presently working with the supervisor

Certified that the information given above are true and the department has the facility to carry out the research proposed by the candidate

Signature of the supervisor                                     Signature by the head of the Department

To be filled in by the co-supervisor (if any)

  1. Name
  2. Designation
  3. Area of specialization
  4. No. of M. Phil/Ph. D. scholars presently working with the supervisor

Certified that the information given above are true and the Institution has the facility to carry out the research proposed by the candidate

Signature of the co-supervisor                   Signature by the head of the Department

Details of the synopsis (in about 2000 words)

  1. Introduction, 2. Review of literature, 3. Objectives, 4.Methodology, 5. Semester wise research plan, 6. Expected outcome, 7. Social relevance, and 8) References

Signature of the supervisor                                                   Signature of the candidate

APPENDIX-II FORMAT FOR SUBMISSION OF SEMESTER WISE ASSESSMENT REPORT

  1. Name of the candidate (In capital letters)
    1. Regd. No. and date
    1. Title of the synopsis
    1. Period for which the report is presented before RAC
    1. Date of presentation of the progress (attach an abstract, in one page, of the research progress, duly signed by the candidate and the supervisor)
    1. Details of the publications during the period (enclose the copies of reprints)
  • Details of seminar/conferences/symposia attended by the candidate (enclose the copies of certificate)
  • Recommendation by the RAC:
    • Progress satisfactory/not satisfactory
    • Recommendations, if any

Signature of the members of RAC

APPENDIX-III FORMAT FOR SUBMISSION OF PRE-Ph.D. PRESENTATION REPORT

  1. Name of the candidate (In capital letters)
  • Regd. No. and date
  • Title of the thesis
  • Date of pre-Ph.D. presentation
  • List of papers published since enrolment into Ph.D.
  • List of seminar/conferences/symposia attended since enrolment into Ph.D.
  • Recommendation by the RAC: recommended/not recommended for submission of the thesis (in case of non-recommendation, the reasons thereof are to be recorded)
  • Suggestions for improvement of thesis, if any

APPENDIX-IV

FORMAT FOR SUBMISSION OF Ph.D. THESIS

  1. Cover page: Title of the thesis, Name of the candidate, Regd No., Subject, University logo, affiliation.
  2. Inner page: Title of the thesis, Name of the candidate, Regd No., Subject, Name and affiliations of the Supervisor and Co-supervisor (if any), University logo, affiliation
  3. Declaration by the student
  4. Certificate by the Supervisor and Co-supervisor
  5. Certificate by the Head of the Department
  6. Certificate and results of similarity test conducted and duly signed by the competent authority
  7. Acknowledgement (if any)
  8. Contents
  9. Thesis chapters
  10. References
  11. Appendices, if any
  12. List of publications made by the candidate related to the thesis
  13. Copies of published papers

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