# Formula of Sum, Percentage, If Function, Merge & Center MS Excel 2023 Tutorial

11 min read**MS Excel 2023 Tutorial:** Formula of Sum, Percentage, If Function, Merge & Center MS Excel 2023 Tutorial. In this tutorial, we’ll cover some essential formulas and functions in Microsoft Excel 2023.

Specifically, we’ll look at how to use the Sum function, the Percentage function, the If function, and the Merge & Center formatting feature.

#### Sum Function : MS Excel 2023 Tutorial

The Sum function in Excel allows you to quickly add up a range of numbers. To use the Sum function, select the cell where you want the result to appear, and then type “=SUM(” followed by the range of cells you want to add up, separated by commas.

For example, to add up the values in cells A1 to A5, you would type “=SUM(A1:A5)”.

The Sum Function is a built-in function in **Microsoft Excel** that helps to add up a range of numbers or cells in a spreadsheet. This function is useful when working with large sets of data or when performing calculations on numerical data.

The syntax of the Sum Function is as follows:

*=SUM(number1,number2,...)*

Where “number1”, “number2”, etc., are the numbers or cells that you want to add up. You can enter the cell references directly in the formula or use the mouse to select the cells you want to include in the calculation.

For example, if you want to add up the values in cells A1 to A5, you can use the Sum Function as follows:

*=SUM(A1:A5)*

This will return the sum of the values in cells A1 to A5.

In addition to adding up cells or ranges of cells, the Sum Function can also be used in conjunction with other functions and formulas in Excel. For example, if you want to calculate the average of a set of numbers, you can use the following formula:

*=SUM(A1:A5)/COUNT(A1:A5)*

In this formula, the Sum Function is used to add up the values in cells A1 to A5, and the Count Function is used to count the number of cells in the range. The result is then divided by the count to calculate the average.

Overall, the Sum Function is a powerful tool for working with numerical data in Microsoft Excel. It can help to simplify the process of adding up large sets of data and can be combined with other functions and formulas to perform more complex calculations.

#### FAQ: Sum Function

**Q: What is the purpose of the Sum Function in Excel?**

A: The Sum Function in Excel is used to add up a range of numbers or cells in a spreadsheet. It simplifies the process of adding up large sets of data and can be combined with other functions and formulas to perform more complex calculations.

**Q: How do I use the Sum Function in Excel?**

A: To use the Sum Function in Excel, enter “=SUM” followed by the range of cells you want to add up. For example, “=SUM(A1:A5)” will add up the values in cells A1 to A5.

**Q: Can the Sum Function be used with non-numeric data?**

A: No, the Sum Function can only be used with numeric data. If you try to use the Sum Function with non-numeric data, it will return an error.

**Q: What happens if some of the cells in the range contain errors or non-numeric data?**

A: If some of the cells in the range contain errors or non-numeric data, the Sum Function will still add up the numeric values in the range and ignore the errors and non-numeric data.

**Q: Can I use the Sum Function with a range of cells from multiple sheets in the same workbook?**

A: Yes, you can use the Sum Function with a range of cells from multiple sheets in the same workbook. Simply enter the sheet name followed by an exclamation mark before the range of cells. For example, “=SUM(Sheet1!A1:A5, Sheet2!A1:A5)” will add up the values in cells A1 to A5 on Sheet1 and Sheet2.

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#### Percentage Function : MS Excel 2023 Tutorial

The Percentage function in Excel allows you to calculate a percentage based on two values. To use the Percentage function, select the cell where you want the result to appear, and then type “=X/Y*100″ where X is the numerator and Y is the denominator. *

*For example, to calculate the percentage of 250 out of 500, you would type “=250/500*100″.

The Percentage Function is a built-in function in Microsoft Excel that helps to convert a decimal value to a percentage. This function is useful when working with financial data or other numerical data that needs to be presented in a percentage format.

The syntax of the Percentage Function is as follows:

*=number%*

Where “number” is the decimal value that needs to be converted to a percentage. This function multiplies the number by 100 and adds a percentage sign (“%”) at the end.

For example, if you have a cell with the value “0.75” and you want to convert it to a percentage format, you can use the Percentage Function as follows:

*=0.75%*

This will return the value “75%” in the cell.

In addition to the basic usage of the Percentage Function, it can also be combined with other functions and formulas in Excel. For example, if you want to calculate the percentage increase or decrease between two numbers, you can use the following formula:

*=((New Value-Old Value)/Old Value)*100%*

In this formula, “New Value” is the new value you want to compare, “Old Value” is the old value you want to compare, and the Percentage Function is used to convert the result to a percentage format.

Overall, the Percentage Function is a useful tool for working with numerical data in Microsoft Excel. It can help to simplify the process of converting decimal values to percentages and can be combined with other functions and formulas to perform more complex calculations.

#### FAQ: Percentage Function

**Q. What is the Percentage Function in Excel?**

A. The Percentage Function is a built-in function in Microsoft Excel that allows users to calculate the percentage of a given number or range of numbers. This function is commonly used to determine the percentage increase or decrease in a value over a period of time, or to calculate the percentage of a total.

**Q. How do I use the Percentage Function in Excel?**

A. To use the Percentage Function in Excel, select the cell where you want to display the result, and enter the formula “=value/total*100” where “value” is the number you want to calculate the percentage for, and “total” is the total value of the range.

**Q. Can the Percentage Function be used to calculate percentage change?**

A. Yes, the Percentage Function can be used to calculate the percentage change between two values. Simply subtract the initial value from the final value, divide the result by the initial value, and then multiply by 100 to get the percentage change.

**Q. How do I format the result of the Percentage Function in Excel?**

A. To format the result of the Percentage Function in Excel, select the cell with the result, and click on the “Percentage” button in the “Number” section of the “Home” tab. You can also format the result using the “Format Cells” dialog box, which allows you to specify the number of decimal places and the symbol to use for the percentage.

**Q. What are some common applications of the Percentage Function in Excel?**

A. The Percentage Function is commonly used to calculate sales tax, discounts, profit margins, and other financial calculations. It is also used in academic settings to calculate test scores and grades, and in scientific settings to calculate percentages of experimental results.

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#### If Function : MS Excel 2023 Tutorial

The If function in Excel allows you to test a condition and return one value if the condition is true and another value if the condition is false. To use the If function, select the cell where you want the result to appear, and then type “=IF(” followed by the condition to test, followed by the value to return if the condition is true, followed by the value to return if the condition is false.

For example, to test if the value in cell A1 is greater than 10 and return “Yes” if true and “No” if false, you would type “=IF(A1>10,”Yes”,”No”)”.

The IF function is a logical function in Microsoft Excel that allows you to test a condition and return one value if the condition is true, and another value if the condition is false. It’s a powerful tool for automating decision-making in your spreadsheets.

The syntax of the IF function is as follows:

=IF(logical_test, value_if_true, value_if_false)

Here’s how each part of the function works:

**logical_test:**This is the condition you want to test. It can be a comparison, such as “A1>B1”, or any other logical expression that evaluates to either TRUE or FALSE.**value_if_true:**This is the value that the function will return if the logical_test is TRUE.**value_if_false:**This is the value that the function will return if the logical_test is FALSE.

For example, suppose you have a spreadsheet that contains a list of grades, and you want to assign letter grades based on a grading scale. You could use the IF function to automate this process.

Here’s an example formula:

*=IF(A1>=90, “A”, IF(A1>=80, “B”, IF(A1>=70, “C”, IF(A1>=60, “D”, “F”))))*

In this formula, the logical_test is a series of comparisons that test whether the value in cell A1 is greater than or equal to a certain threshold. If the value in A1 is greater than or equal to 90, the formula returns “A”. If it’s between 80 and 89, it returns “B”, and so on.

It’s important to note that the IF function can be nested, which means you can use one IF function inside another. This can be useful for testing multiple conditions and returning different values based on the results.

In summary, the IF function is a powerful tool for automating decision-making in your Excel spreadsheets. By testing conditions and returning values based on the results, you can create complex formulas that perform calculations and make logical decisions automatically.

#### FAQ: If Function

**Q. What is the If function in Excel?**

A. The If function is a logical function in Microsoft Excel that evaluates a condition and returns one value if the condition is true and another value if the condition is false. It allows users to automate decision-making processes based on certain criteria.

**Q. How do I use the If function in Excel?**

A. To use the If function, you need to specify the condition to be evaluated and the values to be returned if the condition is true or false. The basic syntax of the If function is: =IF(condition, value_if_true, value_if_false).

For example, if you want to calculate the bonus for employees who exceed a sales target, you can use the If function to evaluate whether the sales exceed the target, and return a bonus amount if they do, and zero if they do not.

**Q. What are some common errors when using the If function?**

A. One common error is to forget to close the brackets after the condition, which can cause the function to return an error message. Another common error is to use the wrong syntax or use incorrect operators in the condition, which can result in incorrect results.

**Q. Can the If function be nested?**

A. Yes, the If function can be nested within another If function to evaluate multiple conditions. This allows for more complex decision-making processes based on different criteria.

**Q. What are some best practices when using the If function?**

A. It’s important to keep the conditions simple and clear, and to test the function with sample data to ensure it returns the expected results. It’s also a good practice to use cell references instead of hard-coding values, as this allows for easier updating and maintenance of the function.

#### Merge & Center Formatting : MS Excel 2023 Tutorial

The Merge & Center formatting feature in Excel allows you to merge cells and center the text in the resulting cell. To use Merge & Center, select the cells you want to merge, and then click the Merge & Center button in the Home tab. This will combine the selected cells into one cell and center the text horizontally.

Merge & Center is a formatting feature in Microsoft Excel that allows you to merge two or more cells into one and center the contents of the merged cells. This can be useful for creating headings or labels that span multiple columns.

To merge cells and center their contents using Merge & Center:

- Select the cells you want to merge.
- Click the “
**Merge & Center**” button in the “**Alignment**” group on the “**Home**” tab of the ribbon. - Alternatively, you can right-click the selected cells and choose “
**Merge & Center**” from the context menu.

After you merge and center cells, the contents of the leftmost cell will be centered in the merged cell. Any formatting, such as font size or bolding, will also be applied to the merged cell.

It’s important to note that when you merge cells, the contents of all but the leftmost cell will be removed. If you need to preserve the contents of all cells, consider using the “Center Across Selection” option instead of Merge & Center.

To unmerge cells, select the merged cell and click the “Merge & Center” button again. This will split the merged cell back into individual cells, and the contents of the leftmost cell will remain in the leftmost cell.

In summary, Merge & Center is a simple but powerful formatting tool in Microsoft Excel that can be used to merge cells and center their contents. It’s a great way to create professional-looking labels and headings that span multiple columns.

#### FAQ: Merge & Center Formatting

**Q. What is Merge & Center Formatting in Excel?**

A. Merge & Center is a formatting option in Microsoft Excel that combines multiple cells into one cell and centers the content within the merged cell. This option is commonly used to create titles or headings for tables.

**Q. How do I merge cells and center the text in Excel?**

A. To merge cells and center the text in Excel, select the cells you want to merge, then click on the “Merge & Center” button in the “Home” tab of the ribbon. Alternatively, you can right-click on the selected cells and choose “Merge & Center” from the drop-down menu.

**Q. Can I merge cells without centering the text?**

A. Yes, you can merge cells without centering the text by selecting “Merge Across” instead of “Merge & Center”. This option merges the selected cells horizontally, but does not center the content within the merged cell.

**Q. Can I unmerge cells in Excel?**

A. Yes, you can unmerge cells in Excel by selecting the merged cell and clicking on the “Merge & Center” button again. Alternatively, you can right-click on the merged cell and choose “Unmerge Cells” from the drop-down menu.

**Q. Does merging cells affect the data in Excel?**

A. Merging cells does not affect the data in Excel, but it can affect the layout and formatting of the worksheet. When cells are merged, any data or formatting in the cells is moved to the upper-left cell of the merged range.

**Q. Can I sort data in merged cells?**

A. No, you cannot sort data in merged cells in Excel. If you need to sort data, it is recommended that you unmerge the cells first and then sort the data as needed.

##### Conclusion: MS Excel 2023 Tutorial

In conclusion, the Sum function, the Percentage function, the If function, and the Merge & Center formatting feature are all essential tools in **Microsoft Excel 2023**. By mastering these formulas and functions, you can quickly perform calculations and format your data for better readability.

Source: https://en.wikipedia.org/wiki/Microsoft_Excel